Now Hiring: Part-Time Bookkeeper
Please send your cover letter, resume and professional references by March 21, 2025 to Jada Hughey at jhughey@redlineart.org. No calls please.
JOB TITLE: Bookkeeper
REPORTS TO: Finance & Operations Director
TYPE: Part-Time, Non-Exempt Pay (Up to 20 hrs per week, on-site at RedLine)
PAY: $25-$30 an hour
SCHEDULE: Tuesday, Thursday, and Friday (on-site at RedLine) with variable other hours for public programs, including exhibition openings and All-call events (e.g., EPIC Gala, One Square Foot, and 48 Hours).
Reporting to the Finance & Operations Director, RedLine’s Bookkeeper position is responsible for maintaining accurate financial records, supporting compliance efforts, and assisting with key business functions that sustain the organization’s mission. Develop a deep understanding of RedLine’s overall operational accounting needs, including overhead, programs, satellite locations, fiscal sponsorship, fiscal agent, and regranting. The Bookkeeper will play a vital role in ensuring RedLIne’s financial accuracy and integrity through the following high-level responsibilities:
Key areas of responsibility include:
Financial Administration – Perform essential bookkeeping tasks, including accounts payable, accounts receivable, and cash receipts entry, ensuring accuracy and adherence to GAAP standards and nonprofit accounting best practices. (Time allocation: 85%)
Business & Operational Support – Support the Finance Director by maintaining clear, comprehensive, and accurate recordkeeping systems to allow for timely audit preparation and accurate reporting for internal and external stakeholders. (Time allocation: 15%)
All Staff: Engage in IDEA (Inclusivity, Diversity, Equity, Access) work with the staff, board, resident artists, and our communities to reinforce and grow our internal and external culture in which all programs, policies, partnerships, practices, and trainings are antiracist through actively identifying and fighting against white supremacy.
RedLine’s five year strategic plan runs from 2023-2028.
Job Responsibilities include:
Financial Administration
Accounts payable entry including timely entry of overhead, program expenses and stipends, fiscal sponsorship expenses and staff reimbursements. Special consideration to classification and coding, documentation, and upkeep of vendor files including 1099 contractor details.
Assist in processing reimbursements, tracking restricted and unrestricted funds, and ensuring timely and accurate financial recordkeeping
Participation in Account Payable payments by providing accurate A/P Ageing Reports based on expense type and processing of check production and delivery.
Supports accounts receivable, including preparation and electronic distribution of outgoing invoices (grants, regranting satellite initiative, group admissions, and FEMA) and regular review of outstanding receivables.
Manages finances for RedLine’s Fiscal Sponsorship & Satellite Initiative programs, including accounts payable, check requests/expenses, and quarterly reporting with oversight of Finance & Operations Director.
Prepares and records deposits, both manually and electronically.
Assist in ongoing standardization and improvement of accounting processes and procedures.
Provides support for preparation for annual audit as established by the Finance & Operations Director.
Ensure compliance with internal financial controls, ensuring proper documentation for all financial transactions and that all payments and receipts are in line with RedLine's fiscal policies.
Manage vendor contracts, ensuring accurate contract terms, documentation, and financial obligations are met.
Business & Operational Support
Support departments with budget tracking and assist with quarterly budget reviews, ensuring expenses align with budgeted amounts. Provide necessary documentation to support the budgeting process.
Manages all vendors and accounting files ensuring information is accurate, complete and up to date; includes files for Fiscal Sponsorship, Regranting & Satellites as well over operations and programs
Assist in filing necessary tax documents, responding to inquiries from staff, auditors, and fiscal sponsors, and maintaining compliance with financial policies and procedures.
Manage vendor contracts, ensuring accurate contract terms, documentation, and financial obligations are met.
Assist in preparation of all federal, state and local filings, including 1099/1096, Form 1190, Form 5500.
Support the development of annual budgets by providing necessary reports and spending to Directors.
Assists in tracking of grant funding/spending, of restricted/unrestricted funds, of specific programs as needed; provides periodic reports to staff.
Administrative
Assists in management of organizational files including vendor files, business contracts, communications records and other documentation.
Participate in staff meetings, team meetings and yearly retreat.
Qualifications:
The ideal candidate has a solid background in bookkeeping (non-profit is a plus) with Quickbooks online experience, office management.
All candidates must have 3-5 years of work experience in bookkeeping, preferably with additional experience in business/office/operations management.
An optimal candidate is an excellent bookkeeper experienced in office/business functions who is responsible, organized, and thorough, and who can both attend to critical details while also keeping a bigger organizational picture in mind.
Experience with accounting software is a must; experience with QuickBooks/QuickBooks Online is strongly preferred. A robust working knowledge of GAAP standards for nonprofits is also required.
To successfully fulfill this position’s responsibilities, the individual must be a detail-oriented self-starter with a can-do attitude, who can bring graciousness, flexibility, and commitment to collaboration in a busy office environment.
RedLine has a unique work environment and to ensure each staff member’s success, we seek a candidate that can thrive best in RedLine’s culture.
About RedLine
RedLine is a contemporary art center with a mission to foster education and engagement between artists and communities to create positive social change. RedLine believes art has the ability to shift perspectives, create dialogue and at its best, call people to action.
RedLine holds true to the following organizational values:
1. Community Responsive
2. Approachable
3. Bold and Visionary
4. Deeply Connected
5. Artist-Focused
RedLine’s main facility of 22,000 square feet includes a main exhibition hall with 12-15 curated exhibitions per year, 13 resident artist studios (a two-year residency program that includes free studio space), a Community Studio for educational programing and community convenings, a Project Space responsive to evolving programming, and a library with a collection of 8,000 books on art and art history.
Applying a community-responsive model by listening to our local communities of all ages, we co-create innovative solutions to social challenges alongside artists, housed and unhoused, emerging and seasoned, with these strategic program areas: Artists-in-Residence Program, Arts Education, Exhibitions, Community Programming, Regranting, and Satellite Locations.
Culture Statement
RedLine values your happiness, abilities, creativity, and contributions and we work together to create an environment where we can all thrive. Every member of our team is a true believer in Redline’s core purpose, motivating and pushing us all forward together to deliver on its promise. RedLine is lots of things, but there are a few things we know we never want to be: exclusive, boring, or siloed.
To flourish in this environment, it is vital that you, as a team member, bring your ability to perceive what’s needed to help RedLine succeed, and to care enough to take self-directed action to support that success.
Redline offers a supportive setting that enables you to choose how to set your work/life priorities. This flexibility is possible because we trust and expect of each other that each of us will be self-starters who can work both independently and collaboratively to be accountable to the results of our roles.
Benefits include participation in the organization’s 403(b) retirement plan with a 4% company match, paid vacations, sick time, and holidays.
